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GovCamp Scotland
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GovCamp Scotland 2026: Let’s do it all over again
Christina GilfedderRDS 01/07/2026 Christina GilfedderRDS 01/07/2026

GovCamp Scotland 2026: Let’s do it all over again

GovCamp Scotland returns to the Edinburgh Futures Institute this September. Find out a little more about what to expect, who this event is for, and how to join us.

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Making the next GovCamp Scotland better
Ross Ferguson 06/11/2025 Ross Ferguson 06/11/2025

Making the next GovCamp Scotland better

The feedback on GovCamp Scotland 2025 was great, but could it be better next time?

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GovCamp Scotland came back with a bang
Ross Ferguson 06/11/2025 Ross Ferguson 06/11/2025

GovCamp Scotland came back with a bang

GovCamp Scotland returned in 2025! It was a fantastic day of connections and sharing stories from across the public sector.

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The data we collect about you

‍ Where referenced in this policy, ‘personal data’ refers to any type of information about an individual from which that specific person can be identified.

‍ We may collect, use, and store different kinds of personal data about you from the following groupings:

  • Identity data: includes first name, last name, place of work, job title, and accessibility requirements, if declared.‍

  • Contact data: includes email address‍ ‍

  • Usage data: includes information about how you use our website.

  • Images and photographic data: unless you have specifically opted out  this includes photographs taken by the organisers of GovCamp Scotland event or images of people shared with us on social media or via email.

We do not collect any Special Categories of Personal Data which include details about your political opinions, health/genetic/biometric data, sexual life/orientation, trade union membership, race, ethnicity, and religious or philosophical beliefs. Your personal data will be processed by RDS and stored securely in its M365 tenancy in an access-controlled SharePoint folder.

Your data may be shared by RDS with our GovCamp Scotland volunteer organisations in order to run future events and this will be governed by an appropriate data sharing agreement.

‍How is your personal data collected?

We use different methods to collect data from you or about you, including:

  • Direct interactions: This may entail you giving us your personal information by filling in a Microsoft form or by corresponding with us by phone, email or otherwise. This includes personal data you provide when you fill out forms on our website or give us feedback.

  • Automated technologies: This entails website analytics which help us understand how users interact with our site. We collect this data by using cookies that are set by our website host, SquareSpace. Learn more in their Cookie Policy.

Why we may process your data

The organisers of GovCamp Scotland will process the personal data of:

  • individuals who register their interest in attending the event by filling out the ballot form via a Microsoft form on the tenancy of Research Data Scotland.

  • those individuals who have applied for and are allocated tickets ‍

  • those who have registered for the event and are on the event waiting list

  • those involved in the event (e.g. sponsors, volunteers and venue staff). ‍‍ ‍

The data we collect about you

‍ The types of personal information we collect:

  • Your first name and surname

  • Your email address

  • Your job title and organisation

  • ‍Information you provide relating to any accessibility or other needs.

‍Purposes for which we will use your personal data

‍ We have set out below a description of all the ways we plan to use your personal data, and the legal bases we rely on to do so:‍

‍ ‍ 

 

Further information regarding lawful bases for processing can be found on the ICO website and further information about how Research Data Scotland processes personal data can be found in its Core Privacy Notice.

‍ ‍

How long we will retain your data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

‍To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, and the potential risk of harm from unauthorised use or disclosure of your personal data. We also consider the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.‍

Your rights

‍ The law gives you a number of rights to control what personal information is used by us and how it is used by us.

  • Your right of access – You have the right to ask us for copies of your personal information.

  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. If you wish to exercise any of your rights under the UK GDPR please contact the Data Protection Officer at RDS by email at dataprotection@researchdata.scot.

‍If you remain dissatisfied with how your personal data has been handled, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).

  • Information Commissioner's Office

  • www.ico.org.uk

  • Telephone: 0303 123 1113

‍ ‍

Date:
Monday 21 September 2026

Venue:
Edinburgh Futures Institute

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